Information & Welcome Desk Coordinator – Administrative Assistant 1

Information & Welcome Desk Coordinator – Administrative Assistant 1

Work type: Permanent Full Time
Location: Bellingham, WA
Categories: Enrollment & Student Services

Position Title
Information & Welcome Desk Coordinator – Administrative Assistant 1
About the University
Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master’s-granting university in the Pacific Northwest, according to the 2019 U.S. News & World Report rankings.
About the Department
The Viking Union supports Western’s mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position
The Viking Union is a responsive and student-focused organization that promotes connections through engaging student activities, exploration in outdoor recreation, and excellence in facilities and services.
This position has oversight over both the 5th and 6th floor Information/Welcome desks and is responsible for the hiring, scheduling and training of student staff to ensure accurate distribution of information and a high level of front line customer service for the Viking Union. This position also provides primary administrative support for the Associate Dean for Student Engagement/Viking Union Director and staff in the Viking Union Organization and coordinates Viking Union resources and information. This position also provides some support for the AVP/ Dean of Students Administrative Unit.
Required Qualifications
High School Graduation or GED
2 years clerical experience
1 year customer service experience
Proficiency with MS Word
Experience working with Excel spreadsheets
Experience with Office 365
Proficiency with MS Outlook to view calendars and schedule meetings.
Demonstrated attention to detail.
Demonstrated ability working in a diverse environment.
Demonstrated ability to work independently and to show initiative.
Experience working in a setting that requires confidentiality.
Demonstrated ability to communicate effectively, both verbally and in writing
Familiar with using databases as a management tool.
Preferred Qualifications
Experience supervising or directing the work of students
Familiar with Banner System
Experience with MS Access databases
Experience working with systems and processes related to creating security groups or managing permissions such as: access control, distribution of building keys or software permission
Experience working in a university setting.
Ability to work in a shared space
New hires typically start at $2,717 per month; an excellent benefits package is included.
Bargaining Unit
This position is part of bargaining unit A and is covered by the collective bargaining agreement with the Washington Federation of State Employees bargaining union (WFSE).
Application Instructions
A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.
Please include the names and contact information of three professional references.
Please address how you meet each of the required qualifications in your cover letter.
Closing Date Notes
Position closes 07/12/2019

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);
WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).
Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (“The Clery Act”). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western’s campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services at The report can be found at: Annual Security and Fire Safety Report.
All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.
Job no: 497026
Advertised: Jun 20 2019 07:00 Pacific Daylight Time
Applications close: Jul 12 2019 23:55 Pacific Daylight Time


Villa Santa Fe Family Support & Engagement VISTA

Job position / title
Villa Santa Fe Family Support & Engagement VISTA
Name of business / employer
Opportunity Council
Job description / duties
Help build community and expand partnerships to support farmworker families. Seeking Spanish-speaker.

Some college.

Application deadline / closing date
Salary / rate of pay
$1026/mo AmeriCorps stipend
Days and hours of employment
Full-Time 40hrs/wk
Flexible schedule?
(○) No

Travel required?
(○) No

Pay period
(○) Bi-weekly

Dates of employment (specify if temp or seasonal)
Person or department to contact
Naomi Siegel
Business address
1111 Cornwall Ave.
Work location (if different from above)
Villa Santa Fe Apartments
360.734.5121 ext. 246
How to apply
Apply through this link:

To see all AmeriCorps VISTA positions available through the Opportunity Council, go to, click Search Listings, and enter “Opportunity Council” in Program Name.

Applications should include
[×] References

Lopez Island Housing & Mental Health Access VISTA

Job position / title
Lopez Island Housing & Mental Health Access VISTA
Name of business / employer
Opportunity Council
Job description / duties
Help create secure affordable housing and build stronger mental health services to make the Lopez Island community more equitable for everyone.

Benefits of VISTA service:
Monthly stipend = $1,026/month gross
End of Service ($1,500) or Education Award ($5,920) once service is completed
Loan forbearance and deferment during service
Assistance with Health Coverage
Professional Development
Child Care
Non-competitive Eligibility Status for Federal Employment

Founded in 1965, VISTA (Volunteers in Service to America) has been on the forefront of ending poverty in America for 50 years. Members focus their efforts to build the organizational, administrative, and financial capacity of organizations that fight illiteracy, improve health services, foster economic development, and otherwise assist low-income communities.
Year long, full-time commitment
Serve at a non-profit or public agency
Fight the war on poverty
Focus on capacity building and sustainable program development

Contact us for more information at or (360)734-5121 x246.

Some college.

Application deadline / closing date
Salary / rate of pay
$1026/mo AmeriCorps stipend
Days and hours of employment
Full-Time 40hrs/wk
Flexible schedule?
(○) No

Travel required?
(○) No

Pay period
(○) Bi-weekly

Dates of employment (specify if temp or seasonal)
Person or department to contact
Naomi Siegel
Business address
1111 Cornwall Ave
Work location (if different from above)
Lopez Island Family Resource Center
360.734.5121 ext. 246
How to apply
Apply at this link:

To see all AmeriCorps VISTA positions available through the Opportunity Council, go to, click Search Listings, and enter “Opportunity Council” in Program Name.

Applications should include
[×] References

AmeriCorps Member: Youth Conflict Resolution Education Specialist

Job position / title
AmeriCorps Member: Youth Conflict Resolution Education Specialist

Name of business / employer
Whatcom Dispute Resolution Center

Job description / duties
Position Description:
Use your creativity and gain valuable experience while empowering youth to learn conflict resolution skills in partnership with schools, the juvenile justice system, and community agencies. The AmeriCorps Youth Program Specialist serves an integral role providing specialized training in conflict resolution and communication to over 500 youth in schools, the juvenile justice system, and other community agencies. The member should model the WDRC’s core values by creating a warm, welcoming, and professional atmosphere while interacting with youth, clients, staff and volunteers. Training is provided, including participation in the 40-hour professional mediation training and the opportunity to pursue additional requirements towards becoming a certified mediator if desired.

Youth Workshop Planning and Facilitation:
-Communicate with program partners and conduct intake for trainings as appropriate
-Convene and facilitate numerous conflict resolution workshops for youth
-Creatively address individual needs to ensure the learning objectives are met
-Assist with workshop curriculum development and research
-Help with registration, set up, and take down for trainings
-Promote the Youth Program and National Service at community meetings
-Conduct outreach through tabling and presentations
-Take a lead role planning and running WDRC’s annual Peaceful Poetry Youth Contest
-Collaborate with staff and volunteers to support program events and specialized
Volunteer Recruitment and Management:
-Assist with outreach and selection for volunteer positions
-Manage youth program volunteer activities
-Keep accurate records of volunteer service
-Reporting and Evaluation:
-Capture workshop participation and evaluation data accurately
-Keep accurate records of hours served and trainings attended

About the WDRC:
The Whatcom Dispute Resolution Center is a 501(c)3 nonprofit organization serving the people of Whatcom County since 1992. Our vision is for Whatcom County to be a community in which people approach conflict in creative and healthy ways.

Working Conditions:
The WDRC continually strives to provide a supportive, healthy and productive work environment. Staff and volunteers serve the public through a variety of programming both onsite within WDRC facilities, and in public and private spaces. Given the nature of the WDRC’s mission and services, the possibility of exposure to escalated emotion and offensive language from the public exists. The WDRC expects staff and volunteers to respond to these instances with diplomacy, tact and compassion.

AmeriCorps Candidate Eligibility Requirements:
-Be a United States citizen or lawful permanent resident
-Be at least 18 years of age by September 1, 2019
-Pass required National Service Criminal History Checks
-Not be listed on the National Sex Offender Public Registry (NSOPR)
-Must be able to serve fulltime (40 hours a week for 10 ½ months) Sept 1-July 15th 2020

REQUIRED Skills & Experience:
-Experience working with K-12 youth
-Experience with public speaking and/or group facilitation
-Demonstrate strong written and verbal skills
-Proficiency with Microsoft Office software, Google docs, and comfort navigating and using computers
-Ability to recruit and support volunteers
-Highly organized; adhere to deadlines and be proactive toward meeting goals
-Ability to transport program materials to sites, up to 25 lbs.
-Flexibility to serve some early morning, evening and weekend hours when scheduled
(including some holidays such as MLK day and Memorial Day weekend)

Other Desired Qualifications:
-College experience in teaching, human services, psychology, sociology or related field
-Belief in and understanding of our mission; familiarity with mediation and conflict resolution
-Experience with people of diverse ages, skills, ethnicities & belief systems
-Ability to maintain composure when working with escalated individuals
-Comfortable taking responsibility for leadership as well as serving in a supportive role
-Strong sense of initiative, sense of humor, and compassion
-Able to provide own transportation to sites throughout county

Benefits of AmeriCorps State and National Service:
-A monthly living stipend of $1,450.00 before deductions and withholdings
-$6,095 education award upon completion of term with a minimum of 1700 hours of service
-Basic health insurance (not including vision coverage)
-Workers compensation coverage
-Professional development
-Student loan forbearance and deferment during service
-Assistance with childcare costs

Application deadline / closing date

Salary / rate of pay
Monthly living stipend of $1,450.00

Days and hours of employment
40+ weekly hours; Mon-Fri 9:00-5:30

Pay period
(○) Bi-weekly

Dates of employment (specify if temp or seasonal)
Sept 1, 2019-July 15, 2020

Person or department to contact
Emily Machin-Mayes

Business address
13 Prospect St. Ste 201

Work location (if different from above)


360.676.0122 ext. 120

How to apply
Send or drop off: cover letter, resume, and 3 references to Emily Machin-Mayes, Youth Program Manager, Whatcom Dispute Resolution Center, 206 Prospect Street, Bellingham, WA 98225.

Note: An electronic AmeriCorps Application is also required. This is a separate application and needs to be directed to our program site.
Visit to create a profile, search for position and apply online.
Search terms: AmeriCorps State / National, Washington State, Whatcom Dispute Resolution Center, WSC.

Open until filled, however priority will be given to applications received by 5 pm on June 17th. We thank you for your application, but only applicants under consideration will be contacted.

Applications should include
[×] Resume
[×] Cover letter
[×] References

Migrant Outreach Intern

Sea Mar’s Migrant and Seasonal Agricultural Promotores Program is searching for individuals interested in late Spring/summer volunteer internships

Are you inspired to help ensure migrant agricultural have access to health care and health information? If so, join Sea Mar’s Migrant and Seasonal Agricultural Promotores Program as a Migrant Outreach Volunteer Intern.

  1. As a Migrant Health Center, Sea Mar works to ensure farmworkers have access to health care and health information. Farmworkers face many barriers to health care in general ranging from long work hours, lack of transportation, work hazards, migratory status and linguistic and cultural practices. Utilizing a Promotores Model, our Migrant and Seasonal Agricultural Promotores Program recruits members of the agricultural community to serve as a bridge linking marginalized populations with health services & reducing barriers to care by taking linguistically and culturally appropriate health information and services to their communities. During the high growing season in Skagit and Whatcom counties, program takes services out to the community to meet the needs of our migrant population. Practicum students have the opportunity to help with our series of mobile medical and dental clinics, workshops and health fairs, as well as related tasks including creating linguistically and culturally appropriate health promotional materials and activities.

Specifically students will:

  • Design culturally appropriate health promotion materials, activities and games for low literacy populations
  • Coordinate mobile dental clinics which includes reaching out to existing team of community dental staff, MTI and outreach sites to arrange clinic logistics, and assist promotores with patient recruitment and scheduling, and facilitating clinic the day of.
  • Logistical support and assistance with mobile medical clinics including:
    • creating low literacy communication materials and supplies
    • logistical preparations and clinic set-up and tear-down (includes heavy lifting and late nights several times a week and occasional weekend days between mid june-early august). Works as integral part of team.
    • Conducting health promotion with low literacy adults during clinics, and health promotion activities and games with children.
  • Assistance and support with migrant health fairs. Tasks range from creating communication materials, health promotional activities, coordinating volunteers, community partners, health screens or mobile clinics, or leading children’s activities among others.
  • Depending upon hours per week available, and skill-set, can assist with other projects including: creating literacy and culturally appropriate health topic story boards and scripts; indigenous language videos, agricultural mapping project (electronic maps and short surveys), or training curricula for promotores (specifically TB or anatomy 101).

Desired Skills or Qualifications:

Computer literate with proficiency and skill in MS applications – word, excel, publisher, powerpoint, illustrator etc. An interest in, or experience, working in low resource multicultural environments or health promotion for low literacy populations. Must be comfortable working in office, migrant camps, farms and housing sites. Flexible schedule allowing for some late evenings and weekends. Involvement in clinics and fairs involve heavy lifting.  Flexible, resourceful, dependable, and team player. Not afraid to jump in and do what’s needed.   Bilingual in Spanish/English preferred but not requirement. English only proficiency will limit ways in which you could be involved during clinics.  Student should have reliable transportation to program site but being on-site is not required except for days of outreach events.


Office site is located in Mount Vernon, WA, 60 miles north of Seattle along the I-5 corridor. All activities and tasks related to administration of clinics and health fairs centered here, and all outreach activities begin and end here.  All mobile medical and dental clinics and health fairs take place throughout western Skagit County or west, central and north Whatcom county. Transportation to all outreach sites will be as a group through agency van.  Creation of health promotional materials can be created elsewhere with periodic check-ins via computer and office. Relocation is not required.

Application: You may apply by going directly to our website, and complete a general volunteer application. Be sure to select “MSFW Promotores Program” from the assignment preferences. Please note this is an unpaid position. 

For any questions please e-mail Jimena Garcia, Special Populations Program Manager at

If you would like to learn more about earning Academic Credit for an internship please schedule an appointment with WCC’s Cooperative Education Coordinator, by calling 360.383.3080.



DEPARTMENT:  Public Services
POSTING DATES:  Tuesday, 03/19/19 to Monday, 04/08/19
SALARY:  $16.575 per hour (Pay Level 7)
WORKING HOURS:  16 regular weekly hours, plus additional unscheduled hours up to a total of 1014 hours annually, to substitute for absent staff at all WCLS libraries, including evening and weekend hours. Regular schedule: Tuesday – 4:15 to 8:15 pm; Wednesday – 11:45 am to 8:15 pm; and Saturday – 9:30 am to 1:30 pm. Successful candidates may be required to adapt to future schedule changes depending on library needs.
LOCATION:  Regular hours at the Everson Library, 104 Kirsch Drive, Everson, WA; substitute hours at Everson and other libraries

DUTIES:  Assists patrons at library branches by providing a high level of customer service in a complete range of patron services. Accesses information through the use of the electronic catalog and other library tools. Promotes the library, provides age-appropriate reference and readers’ advisory, checks materials out, maintains the security of the library, and performs similar tasks as required.

QUALIFICATIONS:  Excellent interpersonal skills required: ability to communicate effectively and appropriately with people from diverse backgrounds, and work harmoniously with the public and other staff members is essential. An interest in popular culture. A belief that anyone can become a reader at any age. A sense of humor. A passion to learn new things continuously. Ability to gain working knowledge of Whatcom County Library System’s policies and procedures; ability to uphold intellectual freedom standards. Attention to detail, competent use of technology resources, and keyboarding skills required. Requires the ability to speak, understand, and write English clearly and concisely. Spanish language fluency strongly preferred. Requires Associates Degree and one year relevant experience; or equivalent training, education and/or experience. Requires physical and visual ability to utilize reference sources and to manipulate equipment. Work requires considerable physical effort in the handling of materials up to 30 pounds and/or continual standing or walking 90%+ of the time. New employees are subject to a CRC (criminal records check) per RCW 43.43.832.

APPLICATION:  Submit a completed WCLS Employment Application form*, a Supplemental Questionnaire, and your résumé and cover letter 5:00 pm Monday, 04/08/19 to: Everson McBeath Community Library 104 Kirsch Drive P.O. Box 250 Everson, WA 98227 Attn: Eileen Shaw, Branch Manager Email: Phone: (360) 966-5100
*Employment Application forms are available at to print, fill out and mail in, or at the above address, or at any of the Whatcom County Library branches.
PSA -EV Page 2 of 2 03/19/19

***SUPPLEMENTAL QUESTIONNAIRE is available online and should be submitted with your application.

JOB BEGINS:  As soon after hiring as possible
SELECTION:  Selection criteria may include the contents of the application, an oral interview and skills demonstration. Selection of applicants for further consideration and/or possible testing will be determined by the information supplied by the applicants on their applications and accompanying documents. It will be the responsibility of the applicant to supply sufficient information and detail on the application to permit WCLS to properly determine the applicant’s qualifications, abilities and attributes as they relate to the listed position. Interviews will be scheduled ONLY with best qualified applicants, based upon applications, résumés and other documents received, and test results. Applicants who need accommodation during the application, testing or interview process should contact Human Resources.

The library is an EQUAL OPPORTUNITY employer. All qualified applicants will receive consideration without regard to race, ethnicity, religion, color, age, gender, marital status, sexual orientation, gender expression or identity, status as an actual or perceived victim of domestic violence, sexual assault, or stalking, the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a person with a disability, honorably discharged veteran or military status, or any other legally protected class.

CASA Volunteer Coordinator

CASA Volunteer Coordinator

County Courthouse | Bellingham, WA
Juvenile Court Administration is seeking an experienced professional to fill the CASA Volunteer Coordinator position.

Job Summary:
Organizes, coordinates and facilitates the Court Appointed Special Advocate (CASA) volunteer program. Implements and analyzes the effectiveness of the CASA program in Whatcom County. Recruits, trains, and supports Guardian Ad Litem volunteers for the CASA program. Coordinates the collection, development and analysis of data and other information. Exercises independent judgment in analyzing problems, issues and situations; develops and implements recommendations. Plans, conducts and presents at public meetings. Assists management and other staff, as directed. Ensures compliance with all legal standards and requirements applicable to the CASA program and other assigned areas.

Visit the Job Description Page to view more details about this specific job.
Supervisor: Assistant Administrator

Hours of Work – Monday – Friday, 40 hours

Please Note: This position is grant funded and is currently funded through June 30, 2020. Continued funding is expected, however loss of funding could result in termination of this position.