Job Title: Vendor Coordinator Intern
Reports to: Executive Director
Building upon the success of the three years of Bellingham SeaFeast, we seek to add a Vendor Coordinator Intern to our team to enhance Bellingham SeaFeast 2019. The Vendor Coordinator works collaboratively with the staff and community to smoothly recruit, confirm, and organize our SeaFeast Wharf vendors. Upwards of 100 vendors attend our annual event as sponsors, educational entities, businesses, and artists.
Bellingham SeaFeast was established in 2016 as the recipient of the City of Bellingham Tourism Commission grant program intended to launch a ‘signature festival’ encouraging tourism to Bellingham. Bellingham SeaFeast, a non-profit, community-based festival works with numerous stakeholders (City of Bellingham, Port of Bellingham, maritime and commercial fishing entities, corporate sponsors, etc.) to host an annual festival showcasing the vitality of our maritime heritage, working waterfront, and commercial fishing industry. To find out more about the event, please visit www.bellinghamseafeast.org.
Careful coordination of SeaFeast Wharf vendors is required for a successful event. The duties described below are general and may be refined.
Duties and Responsibilities
- Notify potential participants about event, timeline, and sign-up process.
- Work with SeaFeast staff to monitor and track vendor applications, questions, payments and specific requests.
- Provide answers and follow-up with interested parties.
- Notify potential participants who haven’t signed up that deadline is approaching.
- Support tracking of booth requirements such as insurance policies, Toward Zero Waste plans, and power needs.
- In coordination with SeaFeast staff, develop map where each booth is located and send to participants with additional information. Adjust locations as needed. This will require on-site presence at the Harbor for planning.
- Layout booth locations the day before event.
- Direct booth participants during load in/out and address any needs or questions.
- Available September 20 – 22, 2019 for the duration of set-up and the festival, including load-in/our hours.
- Strong verbal and written communication skills.
- Strong organizational skills
- Self-motivated and quick learner, able to work independently
- Ability to listen and respond thoughtfully
- A positive, flexible, and team-oriented approach
- Receives feedback, remains calm and effective in high stress situations
- Ability to problem-solve and respond quickly to unanticipated issues
- Ability to remain calm and positive when unanticipated issues arise
- Able to effectively prioritize multiple tasks
- Detail-oriented while understanding the big picture
- Capacity and willingness to learn new software platforms
- Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, etc.)
- Internship Outcomes Upon completion of the Vendor Coordinator internship, the intern will be well-versed and familiar with the following:
- Numerous stakeholders throughout Whatcom County and beyond: corporations, small businesses, community groups, educational institutions, government agencies, etc.
- Large-scale eventcoordination and community collaboration
- Project and event management platforms such as Salesforce and Slack
- Planning and on-site logistics coordination
Upon completion of a successful event and having fulfilled the duties of the internship, Bellingham SeaFeast will offer a stipend of $1,000.00.
Please send a resume, cover letter, and two references names with contact information to Liz Purdy, Executive Director, at firstname.lastname@example.org with subject line: Vendor Coordinator Internship.
If you would like to learn more about earning Academic Credit for an internship please schedule an appointment with Rhonda Leeson, WCC’s Interim Cooperative Education Coordinator, by calling 360.383.3080.