Secretary Senior (Olympia) – Closes 5/26/17

Position Secretary Senior (Olympia)
Employer Washington State Board for Community and Technical Colleges
Job Description  Position Overview

The Washington State Board for Community and Technical Colleges (SBCTC) is seeking a secretary senior to join the Education Division team. This position provides a full array of administrative support to the deputy executive director of education and other staff. This position requires confidence, flexibility, and the ability to multi-task. This position is also the backup for the assistant to the deputy executive director of education and helps with general administrative duties for the Education Division.

Principal Activities

Secretary Senior | SBCTC

  • Schedule and arrange appointments, conference calls and meetings. Respond to incoming calls and emails, screen and prioritize emails and requests.
  • Coordinate travel arrangements to include hotel reservations, flights, and car rentals; complete registrations, reimbursements, and other related paperwork.
  • Prepare correspondence, reports, presentations and other printed materials according to department standards; edit materials for accuracy, readability, and appearance.  Perform complex word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet and data base files; prepare spreadsheets involving the development of formulas.  Monitor and report progress of projects and activities to meet deadlines.
  • Under general direction, plan, organize and prioritize work to ensure work unit and/or office goals are met.  Establish and maintain electronic and paper records and file systems.  Prepare and copy materials for reports, conferences, and retreats.  Order supplies and equipment as needed. Complete projects as requested by agency staff.
  • Answer phones, greet and assist visitors, respond to requests for information, initiate and respond to emails.
  • Perform other related work as required.

Qualifications
  • A high school diploma or general education equivalent (GED).
  • Two years increasingly responsible secretarial experience.
  • Demonstrated ability to work independently and perform multiple tasks with conflicting timelines.
  • Proficient in the use of Microsoft suite software such as Word, Excel, Outlook, and PowerPoint.
Compensation

$28,524 to $36,744 per year

Days/Hours Full-time
Contact Info Pam Kelly – Human Resources Consultant, EMAIL:   employment@sbctc.edu
How to Apply

 

Secretary Senior | SBCTC

Interested candidates may apply by submitting the following items:

  • Letter of formal application that addresses your interest in the position and ability to perform the responsibilities described in this announcement;
  • Detailed résumé of all educational and professional experience that demonstrates how you meet the qualifications;
  • List of at least three professional references with contact information. References are typically contacted after interviews.

Send application materials

Email is preferred, but you may send application materials by one of the following delivery methods:

  • Email: employment@sbctc.edu
  • Fax: 360-704-4415
  • Mail: Pamela Kelly, HRC
    SBCTC Human Resource Office
    PO Box 42495
    Olympia, WA 98504-2495

Application tips

  • Make sure you clearly indicate the position you are applying for in your letter of interest and within your email and/or subject line. Suggested subject line format: Last name, First name – Position Title.
  • Include your name, address, current phone number, and email on the first page of each document you submit.

Additional documents

After you submit your application packet, you will receive a confirmation email and a request to complete and return the following forms.  Forms can be found online at https://www.sbctc.edu/about/jobs/job-positions/secretary-senior.aspx:

  1. Affirmative Action Profile (voluntary) – Kept separate from your application packet and used to prepare the agency’s annual affirmative action report.
  2. Employment Reference Release – References are typically contacted after interviews.

Do not include the Affirmative Action Profile or Employment Reference Release in your application packet. If you do not receive an email including these forms after you submit your application, please send a message to employment@sbctc.edu.

Position Closes May 26, 2017
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